Producer Checklist

Our shows run from September through May. At the start of every season, I handout a Producer Checklist for a refresher of what’s expected from the Producer at our shows. This is specific for our shows, but hopefully the idea of it can help you form your own checklist.

Pre-Rehearsal

• Get caffeine! You’re gonna need it!

• Check in with the Show Director for any last minute changes.

• Connect with Graphics/Video Operator, Lights, and Backstage Managers about any complex elements for the show

Before Doors Open

• Screen Position: Check that the screens are in the correct position for that particular show—either up, down, or half screen

• Audio: Make sure Walk-In music is playing at an appropriate level

• Side Screens: Check that Pre-Show Graphics Loop is scrolling on side screens

• Lights: Check that walk-in lights are prepped and the room has been hazed

• Stage: Check that the stage is clear of any props or trash from rehearsal

Start of the Show

• When the Director calls for places, ensure that all of your key team players are in their place and on com.

• Call for the Technical Director to start recording

• Check with Backstage Manager to see if they have eyes on the cast backstage.

Reset for Second Show

This only applies if there’s a second show in the same day.

• Check in with the Show Director for any changes that need to be made to the next show. Take notes so that you can communicate any changes to the team.

• Clean up any trash in the booth

• Check with Backstage Manager to ensure props are reset

• Go through the “Before Doors Open” list above

After Shows

• Throw away all trash in the booth (scripts, coffee cups, water bottles, etc)

• Help Backstage Managers pack up props