Backstage Manager Checklist
Whenever training new Backstage Managers for our production, I start with giving them this simple list to better understand the role. Even if the Backstage Manager isn’t new to production, I find it beneficial to communicate clear expectations of their role. Here’s a look at our basic role description to prepare all props and costumes for each show.
Before Rehearsal Begins
Use the Props List provided to double-check and familiarize yourself with all props and costumes
Set props and costumes
Layout the prop/costume in the location where it’s first used—stage left, stage right, somewhere in the house, etc. (See Props List for starting location of each item.)
Preset any props/costumes on stage that should be in that location before the show begins. Not every prop comes out with an actor.
Prepare costumes, especially quick changes, so it’s easy for the actor to put them on. (ex. unzipped, half-unbuttoned, etc.) Discuss the costume change with the actor to learn their preference about how to get into or out of the costume.
If the prop/costume is new, please make sure all tags are cut off of the items.
Review the Props List to understand when each item should be brought on or off stage
Safety is important. Always be on the lookout for loose cables or items that actors could trip over.
All cables, especially in a doorway or entrance, should be gaffed down.
If it’s in a dark area, stairs or items that can be tripped over, should have spike tape marked on them so it’s visible to anyone crossing.
Check in with the Show Director for any changes or additions.
Get your radio headset on, and do a radio test with the Producer and any other Backstage Managers.
Before Doors Opens
Reset props and costumes
Check in with the Show Director for any last minute needs
Throw away any trash on the stage or in the backstage area (scripts, coffee cups, water bottles, etc.)
Walk through the backstage area to make sure pathways and entrances are clear
After the Show
Throw away any trash on the stage or in the backstage area (scripts, coffee cups, water bottles, etc.)
Using the Props List, collect all props and costumes. Put props into the bin and costumes into costume bags